A fax cover letter is a document which is used to contain the information related to the sender, recipient and the contents of the fax. So through this article, we are going to talk about basic fax cover sheet and provide you with some templates which you can access for free. A basic fax cover letter is generally used to send professional fax covering all the relevant details such as the sender’s and recipient’s name, contact details, etc. It can also be used by individuals for any professional correspondence with any organization or individual.
If you are looking for other types of fax cover letter for professional as well as personal use, you can go through the posts that we have provided here:
So let us go through some basic fax cover letter samples and understand a bit about it.
Basic Fax Cover Sheet
As the name suggests, a basic fax cover sheet is a document which contains only important details such as the details about the sender and receiver. This sheet should contain all the important details and should highlight the intensity of the document. It should instantly give an idea to the receiver about who is the sender and what to expect in the document. An important thing to be kept in mind while drafting a fax cover letter for professional purposes is that the design should be kept as simple as possible and fancy fonts and borders should be avoided. Even if you want to decorate it, a simple design could be used such lines or dots on the border. The main purpose of sending a basic fax cover sheet is to grab the attention of the reader and give them an idea about your identity and the purpose of sending the fax. An effective fax cover letter helps to get a positive response from the receiver.
Format of Basic Fax Cover Sheet
Here you can find samples of basic fax cover letter which will give you an idea about the format of the fax cover letter and what should be the contents of a professional fax cover letter. So if you have to write this document for the first time or want to write the perfect cover letter to create a good impact upon the reader, you need to follow some standard guidelines for writing a fax cover letter.
Here we have provided you with all the important details which you must cover while writing a fax cover letter:
- Date of sending the fax
- Name of the Company of the Sender
- Name of the Company of The Reciever
- Phone Number of the Sender
- Fax Number of the Recipient
- Fax Number of the Sender
- Total Number of Pages in the Document
Download Fax Cover Sheet Template
Since a basic fax cover letter is mostly used for professional communication, it should reflect the brand and personality of the company. It should preferably be written in the company’s letterhead with its logo at the top. Below that, it must contain the name of the company, its address, etc. It must also contain the information about the receiver such as receiver’s name, address, fax number, etc. which must be stated clearly.
If we talk about the uses of this fax cover letter, then it has wide usage in the corporate sector and can be used for transmitting various kind of information. Some of its uses are for sending information regarding medical documents, tax, bank notices, company policies, etc.
The fax cover letter must clearly state the call-to-action, i.e., what action should the receiver take. If required, it must also state if the sender requires to revert or not. This detail can be written below the document where there is a space provided for the sender to write down any communication which must be delivered to the receiver. It must also contain a unique fax number which helps the sender and the receiver to keep a record of all the fax sent and received.
Conclusion
This is all the information which had to provide regarding the basic fax cover letter. We hope you found this article useful and it gave you an idea about what is a basic fax cover sheet and what must be its contents. You can also directly access the sample basic fax cover letter templates which we have provided here. For your convenience, these are provided in PDF and Word. So you just need to click on the link of the format which you require to print. After taking a printout, you can fill out all the details and send it along with the fax document to the recipient.